Timesheets turns the clock-ins from Staff Time Tracking into hours per person for a pay period, with overtime and an estimated gross wage. It is meant to save you adding up shifts by hand before you pay people or call your accountant.
This is not payroll. Dogly does not work out income tax, CPP or EI, vacation or holiday pay, or any other deduction, it does not pay anyone, and it only knows the hours staff actually clocked. Treat every wage figure as an estimate and check it before paying. Your accountant or payroll service does the real payroll.
Turn it on (owner)
It is part of Staff Time Tracking, which starts switched off. Open Settings, then Features, switch on Staff Time Tracking and press Save Features. Timesheets then appears under More, Business. Kennels that leave the feature off see none of this.
Set hourly rates (optional)
- Open Business, then the Staff tab.
- Press Edit next to a person and fill in Hourly rate, for example 18.50. Leave it blank if you do not want wages worked out for them.
- Press Save Changes.
Only the owner can see or change rates. Staff never see them.
Set the overtime rule
At the bottom of the Timesheets page, Overtime rule has a tick box to work out overtime, the hours per week after which overtime starts (40 to begin with) and what overtime pays as a multiple of the normal rate (1.5 to begin with). Untick the box to have no overtime at all. Check the rule that applies where you are: for example some provinces start overtime at 44 hours.
Run a pay period
- Open Timesheets.
- Press a shortcut such as Last week or Last 2 weeks, or pick your own From and To dates and press Show.
- Read the hours by person: regular hours, overtime hours, total hours, rate and estimated gross. Open a person's name to see each shift.
- Press Summary CSV for one row per person, or Shifts CSV for one row per shift. Both open in Excel and can be handed to your accountant or payroll service.
How the numbers are worked out
- A shift counts on the day it was clocked in, even if it runs past midnight.
- Weeks run Monday to Sunday. Overtime is the time worked beyond the weekly hours, so a pay period that starts in the middle of a week still gets the right overtime.
- Estimated gross is regular hours times the rate, plus overtime hours times the rate times the multiplier.
- A shift that has not been clocked out is listed with a Still clocked in badge but is not counted. A shift over 16 hours is flagged check, because it is usually a forgotten clock-out.
- There is no way to edit a shift in Dogly, so fix a forgotten clock-out in your own records.
What staff see
A staff member sees a My hours link under More. It shows only their own shifts, regular and overtime hours. They do not see wages, other people's hours or the downloads.
Related: Staff clock in and clock out and Import payments into QuickBooks Online.